Job Information
Abt Global Inc. Officer – Nutrition Support in Dili, East Timor
Are you passionate about creating a healthier, and more inclusive Timor-Leste?
We are looking for an Officer – Nutrition Support to manage the day-to-day operational, administrative, and logistical tasks to support PHD’s nutrition response efforts.
Join the Australia Timor-Leste Partnership for Human Development (PHD) on a 12-month contract (with possible extension), in Dili, Timor-Leste
About the Program
The Australia Timor-Leste Partnership for Human Development (PHD) supports the Government of Timor-Leste’s (GoTL) Strategic Development Plan 2011-2030 and reflects Australia’s commitment to work in partnership with Timor-Leste to invest in improved wellbeing for Timor-Leste’s people. PHD aims to deliver lasting impact on the program goal: ‘People in Timor-Leste are healthier, better-educated and better able to contribute to Timor-Leste’s development’. Through PHD, Australia supports the GoTL to deliver higher quality and inclusive services in primary health, basic education and social protection.
Abt Associates Australia is the implementation partner for PHD, contracted since May 2016 until May 2026.
About the Opportunity
Managed by PHD Nutrition Manager, the Officer – Nutrition Support will manage the day-to-day operational and administrative tasks including organising meetings, document and distribute meeting minutes, and follow-up on requests and activities from relevant stakeholders, both at national and municipality levels. As required, the role will also support and participate in the joint monitoring visits coordinated by the relevant government institutions.
Key responsibilities will include:
Program Administration
Manage the day-today administrative tasks for nutrition response, including coordinate and organize meetings, activities, and events, both internally and externally at national and sub-national levels,
Coordinate administration, finance and logistics planning and requirement for activities, field trips and events, including:
Lodge trip/activity requests and follow-up with Finance and Fleet team, as required.
Ensure payments of per-diem, accommodation and travel costs’ needs requested and acquitted as per procedures and undertaken in timely manner.
Follow-up on requests and activities from relevant stakeholders.
When required, participate in joint/integrated monitoring with MoH and relevant stakeholders, and document monitoring reports;
When required, provide support in preparing information which contributes to PHD’s health reports;
Support in organise workshops, conferences, seminars, and other special meetings, including activities such as preparation of invitations, and relevant documents prior to and after events;
Document meeting minutes and distribute to meeting participants.
Procurement & Communication
Work with PHD Procurement and Translation Team to assist with day-to-day nutrition procurement and logistics needs,
Attend to require logistical support from internal and externa service providers,
Work with communication team in the development and design of IEC materials,
Performance Indicators
Effective delivery and management of all administrative and support tasks of delivering PHD’s nutrition mainstreaming efforts.
Minutes of all relevant meetings documented reports from joint monitoring/activities
Effective internal and external relationships with relevant stakeholders made.
Relevant contribution to reports on PHD’s nutrition mainstreaming efforts.
Other
Respond to other requests within PHD nutrition response.
About You
We are seeking an individual for this position who has the following:
Relevant tertiary qualifications.
Technical knowledge of public health and nutrition
Three or more years’ professional experience providing high-level support to a senior manager and/or to their executives.
Demonstrated organizational and time management skills.
Flexible and able to work effectively on multiple tasks.
Excellent interpersonal and communication skills.
Demonstrated ability to build and maintain positive professional relationships across a team and with a range of stakeholders.
Able to work well in a team, as well as the ability to manage and oversee office responsibilities without supervision.
Responds well in a stressful, dynamic environment.
Attentive to detail, speed, accuracy, and following up on tasks.
Fluency in English and Tetun-Prasa is essential, with demonstrated strong written and verbal communication skills.
Further Information & How to Apply
Please apply online through the careers page of the Abt Associates website via the following link https://egpy.fa.us2.oraclecloud.com (https://egpy.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/JoinAbt/job/105210/?utm_medium=jobshare)
Please attach a cover letter and up-to-date CV as a single document, addressing how you meet the requirements of this role.
For further information please email the PHD People & Culture team via people.culture@phd.tl . Please insert the job title in the email subject heading.
Closing date: Saturday 18 May 2024 (11pm Dili, Timor-Leste time)
#LI-AUSBRIT
Abt Global is a mission-driven, global leader with a proven track record in complex program implementation in the international development sector. We offer bold solutions and technical excellence in Health, Economic Growth, Governance, Research & Evaluation, Environment & Energy, Gender Equality & Social Inclusion. Working with our many partners, we have driven measurable social impact for more than 55 years, to achieve our mission of improving the quality of life and economic well-being of people worldwide. We operate in remote and challenging environments and employ more than 3,700 staff in over 50 countries. For more information about us and what we do, visit our website at www.abtglobal.com (http://www.abtassociates.com/)
Equity
Abt Global values individuality and celebrates difference with a strong commitment to all forms of diversity and equality including racial equity, gender, sexual diversity and disability inclusion. We strongly encourage people from culturally and linguistically diverse communities and Aboriginal and Torres Strait Islander people to apply for this position. We offer flexible work arrangements and a culturally safe environment for staff members from diverse racial and ethnic backgrounds.
Safeguarding
We are deeply committed to safeguarding, to protect and prevent harm and abuse to individuals we work for and who work for us. Our recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. We will not tolerate discrimination, harassment, child abuse, sexual abuse or exploitation in any form, and expect everyone to be treated with respect and dignity.